In attempting to set up the vote, we are focused on making this the safest and most inclusive vote possible for everyone in the context of COVID-19.
Given this, here are the basic procedures. Please read them carefully:
1. Please read the motion below and listed on eSPOKES on March 16, 2020, including the extra information sent out regarding the contractor (March 23, 2020), and the notice from TICA below.
2. Questions regarding the particulars of the motion can be directed to and answered by the Forbes Hall Expansion Directors at tica@thetisisland.net
3. We will be asking you to vote a simple YES or NO, and will not be answering questions regarding the motion at the vote site, as we are conducting the vote only and want to maintain safe physical distance for everyone’s sake. If you know of a member, who does not receive eSPOKES, please let me know and I will try to get the information to them safely another way.
4. Create a ballot at home on a blank sheet of paper, close to 4X6 if you can. Write only a YES or NO on the paper. Please use ballpoint pen, dark pencil, or permanent marker. We will be going through a disinfecting process and do not want the ink to potentially run. Thank you.
5. If you are able, please come by car to the Fire Hall to drop off your ballot between 1-4pm. We will have a drive through station where we will first check off your name and then you will drop your ballot or multiple ballots for the number of members in the car into the ballot box through the driver’s side window. Everything in the box will be treated as contaminated, so please don’t touch the box or its contents.
6. Then drive to the end of the road, turn around, and drive out again. Please try to keep traffic moving.
7. If you wish to walk, or park and walk, please park by entrance to the community hall or on North Cove Road. Try not to block the flow of traffic with your parking, maintain good physical distance from each other, and please do not linger around the poll area. Thank you. I know, very unusual times.
8. In an attempt to stagger traffic and prevent significant lines, try to arrive between the times below based on your last name:
•A – G between 1-2pm
•H – O between 2-3pm
•P – Z between 3-4pm
If the above time really doesn’t work for you or you have multiple people, just come when it works best.
9. Finally, in an attempt to make the vote as inclusive as possible, if you are unable to drive by due to quarantine, sickness, or transportation issues (we do not want people at higher risk taking unnecessary chances), please contact Michelle Black. We will attempt to do a mobile poll station after 4pm. You will need to be able to receive a phone call and go to the end of your driveway to drop off your vote. This can only be done by prior arrangement. Please reserve a spot by Friday, the 27th.
Unfortunately, we are not permitted to accept votes online, by phone, or by proxy. You will need to vote in person for yourself.
Questions about the voting procedure or to register for the mobile poll, please contact Michelle Black at michelleblack@hotmail.com or 250-715-8942 (to call or text).
The motion is:
"Be it resolved that the Forbes Hall Expansion Project proceed with a single selection (sole source) process to engage a new general contractor."
